Office Management Support (Temp)

Office Manager (Temporary)

Part-time (15 hours per week 3 days per week)

Office based

ClearCourse are looking for a part-time Office Manager to join us - for around 3 months. As a growing organisation with lots of moving parts - this will be a great opportunity for a focused and organised person to join and gain lots of exposure, whilst keeping enthusiastic about the challenge on hand. 

The main duties will consist of, but not be limited to:

Once weekly

• Check Paxton system for any door anomalies and that its recording door entries/exits and report any issues to Group Premises Manager.
• Walk round office and conduct office equipment check, ensuring all keyboards/mice/docking stations are still in place and report any missing items to Group Premises Manager.
• Create any passes for new starters and deactivate for any leavers.
• Create Asda order for sundries items for kitchen.
• Update stock sheet and monitor stock levels, send stock sheet to Group Premises Manager.
• Liase and conduct monthly audit checks with cleaning company.
• Liase and check with maintenance company to ensure checks are being conducted and recorded.
• Be responsible for Health & Safety within the office environment, reporting any issues to Group Premises Manager

Monthly

• Create attendance report and send to Group Premises Manager.
• Update maintenance report and enter attendance figures for monthly office update call.
• Ensure audit checks dates, invoices and costs have been entered into maintenance tracker
• Paxton cleanse (are staff still correct)

Issues/Maintenance

• Be responsible for obtaining quotes for authorisation by Group Premises Manager.
• Escalate where needed any staff issues to Group Premises Manager.

We look forward to seeing your application.