Finance & Admin Assistant

Career Level: 9S Advanced

Posting Date: 17 Oct 2025

Role: Finance Assistant

Type: Maternity Cover 12 months

Location: Hybrid - 3 days office based (Belfast)

We’re seeking a talented and motivated Financial Assistant to join our team on a maternity cover contract. This is an exciting opportunity for someone with strong financial administration experience who enjoys variety, responsibility, and working in a collaborative environment. You’ll play a key role in ensuring the smooth running of our finance operations while supporting day-to-day office management activities.

The Role

In this role, you’ll be responsible for maintaining the accuracy and integrity of our financial processes. Working closely with the Finance team and Directors, you’ll handle everything from daily transactions to month-end reconciliations, supporting informed decision-making across the business.

Your responsibilities will include:

Preparing and maintaining financial records, including sales and purchase invoices, expense reports, and reconciliations
Managing accounts payable and receivable processes across multiple regions
Uploading and generating invoices, processing direct debit collections, and reconciling payments
Supporting debt recovery activity and maintaining strong client communication
Assisting with financial reporting, including monthly accounts, forecasts, and budgeting
Performing month-end reconciliations and assisting with cross-system data checks
Providing administrative support for the Finance function and wider business as required
Supporting facilities and office coordination, including supplier liaison, scheduling, and event arrangements

What We’re Looking For

We’re looking for a finance professional who combines accuracy with initiative — someone who takes ownership, spots opportunities for improvement, and enjoys supporting both people and processes.

Proven experience in a finance or accounting support role
Strong understanding of accounts payable, receivable, and reconciliations
Excellent proficiency in Microsoft Excel and financial systems
Highly organised with exceptional attention to detail
Strong communication skills and confidence liaising with clients and colleagues
A proactive, adaptable approach with the ability to work independently
AAT qualification or equivalent experience (advantageous)

About You

You’ll thrive in a fast-paced environment, enjoy problem-solving, and take pride in keeping things running smoothly behind the scenes. You’re as comfortable analysing figures as you are supporting your team — dependable, approachable, and always professional.

If you’re looking for a varied finance role where your contribution truly makes an impact, we’d love to hear from you.